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Below is a guide to the various internal forms that you will need working in research administration.

Forms within Research UVa

ePRF - (electronic Proposal Routing Form) The ePRF is completed for all proposals that are to be submitted to external sponsors

The following types of proposals should have an ePRF:

• New Proposals
• Competitive Renewal

• Resubmission

• LOI/Preproposal - An ePRF should be filled out for this type of proposal if the LOI/Preproposal required institutional endorsement or if a budgetary information is requested.

• Supplement - If you select this type, use the "last award" box to connect the proposal to the current award.

eNFA - (electronic Non-Funded Agreement) This form should be used when you have an agreement that does not require a transfer of funds.

• MTA
• CDA/NDA
• DUA/DTA
• Collaboration Agreements
• Consortium Agreements
• Loan Agreements
• IP Agreements

eSPAR - This form is used to make changes to an award

The following types of actions can be routed using the eSPAR:

• Post Proposal Requests

  • At-Risk Preliminary

  • Just in Time

  • Offer Acknowledgement

  • Project Requests
  • Transaction Controls

• Award Requests

  • At-Risk Extension
  • No Cost Extension
  • Change PI
  • Pre-award Costs
  • Change Sponsor
  • Change Scope
  • Internal Budget Transfer
  • End Grant or Contract Early
  • Other Sponsor Prior Approval

• Non Financial Reporting

• Reporting

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Budget Forms found on SOMOGC Website

Pre-award Funds

• SOMOGC Budget Template
• NIH FP4-FP5 Budget
• Training Grant Budget
• Internal Subproject Setup Worksheet (excel file)

External Subcontracts Forms

• Consortium Commitment Form
• Subaward/Subcontract Request Form (SP30)
  • Routing form to be completed for requesting a subcontract
• Subrecipient Determination Form
• Mini Audit Questionnaire
• Evaluation of Financial Management System
• Certification of Compliance with PHS Financial Conflict of Interest Regulations (for use with external subrecipients)
• A-133 Form

1. Proposal Submission: Introduction

2. Proposal Submission: Pre-Proposals and Letters of Intent

3. Proposal Submission: Budgets

4. Proposal Submission: Federal Proposals

5. Proposal Submission: Non-Federal Proposals

6. Proposal Submission: Sponsor Guidelines and Restrictions

7. Proposal Submission: Internal Forms and Routing

8. Proposal Submission: Indirects (F&A)